Privacy Policy

Knightsbridge Advisory Ltd 

Knightsbridge Advisory Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect your personal data when you visit our website (knightsbridgeadvisoryltd.co.uk), contact us, or engage us for accounting, tax, bookkeeping, or business support services.

We are a data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Knightsbridge Advisory Ltd 26 Mackie Road, Bristol, United Kingdom, BS34 7NA Company registration number: [insert] ICO registration number: [insert, if registered] Email: info@knightsbridgeadvisoryltd.co.uk Phone: +44 7448 666367

If you have any questions about this policy or how we handle your data, please contact us using the details above.

2. What Personal Data We Collect

Depending on how you interact with us, we may collect:

• Contact details — name, email address, phone number, postal address
• Business details — company name, company number, trading address, nature of business
• Identity verification data — passport, driving licence, proof of address, National Insurance number (where required for anti-money laundering (AML) checks or HMRC registrations)
• Financial information — income, expenses, bank details, tax records, payroll data, VAT records, and other information needed to provide accounting, bookkeeping, tax, or payroll services
• Communications — records of calls, emails, and messages between you and us
• Booking and enquiry data — information submitted through our consultation booking form or contact forms
• Technical data — IP address, browser type, device information, and website usage data collected via cookies (see Section 8)

3. How We Collect Your Data

We collect personal data when you:

• Fill in a form on our website (e.g. booking a consultation, requesting a quote, contacting us)
• Engage us as a client and provide documents or information needed to deliver our services
• Correspond with us by phone, email, or post
• Browse our website (via cookies and analytics tools)

We may also receive data from third parties, such as HMRC, Companies House, banks, or other professional advisers, where relevant to providing our services to you.

4. How We Use Your Data and Our Legal Basis

We only use your personal data where we have a lawful basis to do so:

We will never sell your personal data to third parties.

5. Sharing Your Data

We may share your data with:

• HMRC, Companies House, and other regulatory bodies, where necessary to file returns or fulfil legal obligations on your behalf
• Professional bodies (e.g. ACCA), where required for regulatory or compliance purposes
• Trusted service providers, such as cloud accounting/bookkeeping software providers, payment processors, IT and hosting providers, who process data on our behalf under strict data processing agreements
• Professional advisers, such as auditors, solicitors, or insurers, where necessary
• Law enforcement or regulatory authorities, where required by law

We do not transfer personal data outside the UK/EEA except where a third-party service provider requires it, in which case we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• Client financial and tax records: retained for a minimum of 6 years from the end of the relevant tax/accounting period, in line with HMRC requirements
• Identity verification records (AML): retained for 5 years after the end of the business relationship, in line with the Money Laundering Regulations 2017
• Enquiry and marketing data: retained for as long as you remain subscribed or until you ask us to delete it

After the applicable retention period, data is securely deleted or anonymised.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate or incomplete data
• Erase your data (subject to our legal retention obligations, e.g. HMRC record-keeping requirements)
• Restrict or object to certain processing
• Data portability — receive your data in a portable format
• Withdraw consent at any time, where processing is based on consent
• Complain to the Information Commissioner’s Office (ICO) if you believe we have not handled your data properly

To exercise any of these rights, contact us at info@knightsbridgeadvisoryltd.co.uk. We will respond within one month, as required by law.

ICO contact details: Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Website: ico.org.uk | Helpline: 0303 123 1113

8. Cookies

Our website uses cookies to improve your browsing experience, analyse site traffic, and (where applicable) support marketing activity. Cookies may include:

• Essential cookies — required for the website to function
• Analytics cookies — help us understand how visitors use our site (e.g. Google Analytics)
• Functional cookies — remember your preferences

You can control or disable cookies through your browser settings or our cookie consent banner. Disabling certain cookies may affect website functionality.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including secure cloud storage, encrypted transmission, access controls, and staff training on data protection.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The “last updated” date at the top of this page will indicate when changes were made. We encourage you to review this page periodically.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your personal data:

Knightsbridge Advisory Ltd Email: info@knightsbridgeadvisoryltd.co.uk Phone: +44 7448 666367 Address: 26 Mackie Road, Bristol, United Kingdom, BS34 7NA